December 11, 2017

Town of Brookeville
Commissioners Meeting Minutes
December 11, 2017
7:00pm

Commissioner:
Present:  Buck Bartley, Sue Daley
Absent:  Jeff Johnson
Quorum present?
 Yes

present during all or portions of the meeting:
Town Clerk Cate McDonald, Property Manager Andrea Scanlon, Events Manager Brooke Curley, and Treasurer Susan Johnson
Town Residents:  none
Others: none

Proceedings:
 Meeting called to order at 7:00 p.m. by Commissioner Sue Daley.

Open forum for Town Residents:   no Town Residents were present

ROUTINE TOWN BUSINESS:

 Minutes:  The November meeting minutes were approved.

Budget: The Town’s financial reports were emailed prior to the meeting for review.

  • The cost of QuickBooks Online is increasing to $50 per month.    QuickBooks from Costco is cheaper per month.  If switching to QuickBooks from Costco, the Town would need to get a Costco membership so the QuickBooks account will be in the Town’s name
  • Academy rentals are low compared to $20K in revenue budgeted; currently tracking to be $10K in revenue.   The Events Manager is creating a Facebook page and will have new flyers printed up.

TOWN OPERATIONS:

  • Codifying/organize Brookeville Ordinances:  the Commissioners will make an appointment with the lawyer to get this process of updating the Town Charter and ordinances started
  • Some Residents did not understand that leaf collection was bagged.  The Town paid to have leaves vacuumed up from Market Street.  There was a discussion about billing the Residents for this service.  The total cost of $250 from Todd Greenstone.    The Town will have bagged leaf collection next year.

 

TOWN PROPERTY:

Academy.

  • Roof: Property Manager will work with Sandy Heiler on the Town’s intent to apply for MHT’S Capital Grant Program.  Intent to apply deadline is mid-January; the grant application will be due mid-February; awards will be announced in the Spring.  One more roofing contractor will be coming out to give an estimate.  MHT will not approve an all copper roof for the Academy since there is no precedence for an all copper roof for the building
  • Lawn: MHT’s easement advisor and archaeologist came to visit the Academy.   There will not be any grant money for the lawn project.  The Town will be able to level the lawn by adding more dirt, not moving dirt from the Academy lawn.  MHT would be willing for the Town to turnover any archaeologic findings and will waive the $350 box fee since the Academy is an easement property.  The items will be owned by the Town’s, but MHT will store them.     The area of the addition has already been disturbed; MHT will need to approve any screening of this area.  MHT will be able to give guidelines for any disturbance of the land around the Academy.
    The Commissioners will review the paper to turn over the Town’s relics to MHT for safekeeping.
  • Refrigerator:  estimated cost will S&H is $2,235.55.  Property Manager will ask Our House if they would like the old fridge.
  • Acoustics:  consultant coming to the Academy in January

Roadways:

South Street:  repairs complete

North Street:  Property Manager asking for a revised proposal for regrading in accordance with the engineering plans.   There will be approximately 10-12 yards of gravel being removed from North Street that will be disbursed to other areas in Town; smaller gravel will be added to North Street.

Market Street:  Property Manager will get estimated for pothole repair for this winter.

Schoolhouse:  no new updates.

Estimated cost for path and fence is $2,500 – $3,000.  The brick patio will be the last part of this project.

Streetlights:   Town owned lights

The Town will not replace the streetlight at 308 Market.  The Property Manager will get an estimated cost to cap the electrical wiring at 308 Market.

Other Business:

  • Next BPC meeting – Tuesday, January 9
  • Next Commissioners Meeting – Monday, January 8
  • The Semi-Annual Town Meeting is January 22, 2018.  Cornelius Barmer and Aimee Zhang from SHA will attend and be first on the agenda.
  • Karen Montgomery reported an intruder at her home.  Commissioner Bartley will have the police community relations officer visit the Montgomery’s.
  • Commissioner Buck Bartley tendered his resignation effect January 1, 2018.

The meeting adjourned at 8:47pm

Cate McDonald

Town Clerk

 

 

December

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, December 5, 2017
7:30 PM

Planning Commission Members:
Present: Andy Spagnolo, Harper Pryor, Chris Scanlon and Miche Booz
Absent:  Garrett Anderson, Stefan Syski, Fred Teal
Quorum present? Yes
Town Resident Present: Commissioner Sue Daley

Others Present:  none 

Proceedings:  Meeting called to order at 7:30 p.m. by Chair, Andy Spagnolo

PERMIT APPROVALS:

  • 210 Market:  Tree removal and fence installation.  After a brief discussion, the permit was unanimous approved; BPC Chair Spagnolo signed the permit

Minutes:  the November 7 meeting minutes were reviewed.

Follow up from the last meeting:

  • There was a discussion about the role of the BPC for permit approvals.    The BPC is Local Advisory Panel (LAP) to the HPC and can give opinions about projects within the Town.  There are different criteria for homes within the Town.  Homes that are non-contributing resource are held to a lower standard for approval.  After a Resident comes to the BPC for a preliminary consultation, the BPC can give their opinion, if any, to the HPC for consideration.
  • How will the BPC make progress on the Comprehensive Plan update?
  • Open vs. Closed meetings:  if all the BPC meetings are open, the BPC will make no progress.  Harper Pryor wants to invite Tim Tamburrino, from MHT to an upcoming meeting to advise on streetscapes, but not to an open meeting.   The BPC will hold an administrative function meeting for when Tim Tamburrio is in attendance.
  • January 2, 2018 meeting will be rescheduled.

Streetscapes / Comprehensive Plan

Chris Scanlon brought a large map of the Town.   BPC members marked up an overlay of the map and discussed ideas for the post-ByPass era.    Items discussed:  sidewalks along of all of Market Street and High Street; slowing the speed limit in Town, and streetscape concepts.  Also, energy self-sufficiently for the Town.

Meeting adjourned at 9:10p.m.

Cate McDonald, Town Clerk

November 13, 2017

Town of Brookeville
Commissioners Meeting Minutes
Monday, November 13, 2017
7:00pm

Commissioner:
Present:  Buck Bartley, Sue Daley, and Jeff Johnson
Absent:  none
Quorum present? Yes

present during all or portions of the meeting:
Town Clerk Cate McDonald, Property Manager Andrea Scanlon
Town Residents: Barbara Ray
Others: Terri Hogan, Eleanor Wainscott

Proceedings:
Meeting called to order at 7:00 p.m. by Commissioner Sue Daley.

Open forum for Town Residents:

Barbara Ray attended a recent Consolidated Transportation Program (CTP) by SHA and gave Commissioner Daley a copy of the report.  Barbara Ray reported the ByPass is in the report with a start date of 2018 and end date of 2020.

ROUTINE TOWN BUSINESS: 

Minutes:  The October Meeting minutes were approved.

TOWN OPERATIONS:

The Town of Brookeville was awarded a $2,500 grant from Heritage Montgomery for site improvements at the Schoolhouse.  All 3 Commissioner agreed to accept the grant; Commissioner Daley signed the grant acceptance.

No new information was available about the Eagle Scout project proposed at the Schoolhouse.

The 2017 Road Improvement Report to SHA was reviewed and signed by Commissioner Bartley.

Bagged leaf collection:  only 1 household opted for bagged leaves. To save money. it was agreed to cancel the 2nd bagged leaf collection and have residents contact the Town Clerk if they have bagged leaves for disposal.  This information will be in the upcoming Brookeville Times.

Commissioners Daley and Bartley will make an appointment with the lawyer for the Town’s charter, zoning, and ordinances to be reviewed.

Photos of the Academy are still being taken

Flag:  Stefan Syski will be asked to coordinate the taking down of the Town’s flags.

TOWN PROPERTY:
Academy
 MHT will be coming to the Academy this Friday to review the proposed changes to the roof and lawn.  The Town can apply for a capital grant from MHT for a new roof, but the roof cannot be copper.   The intent to apply for a Capital Grant must be submitted in January; the full grant application will be due in February.

Acoustics:  Andrea Scanlon has 3 proposals from 3 consultants that are very similar.  After review and discussion, the Commissioners approved the contract with Phoenix Noise & Vibration for up to $2,900 to analyze the acoustics in both the dining room and lecture hall.

No new information on the refrigerator.

Roadways:

Quote from Serra Stone for $10,800 to regrade North Street.  Commissioner Bartley will ask CPH for feedback on the type of fill stone.

South Street residents have complained about the gully that has formed on the side of South Street.  Serra Stone will be engaged at the daily rate of $1,660 to repairs to South Street and pothole repairs on Water and North Streets.

Schoolhouse:

HAWP has been approved for the fence and brick patio

Streetlights:   Town owned lights

308 Market:  if the Town does not replace this light pole, LGIT states the ACV, less the Town’s $1,000 deductible, would be $3,125.30.  LGIT would attempt to recover the $1000 deductible from the at-fault drivers’ insurer.  The total cost of replacement would cost $15,347.

Other Business:

The Residents at 209 Market have complained about the broken sidewalk bricks in front of their house.  The Property Manager took a look and found 6 bricks in need of replacement.

ByPass Update:  the design plans are complete; there will be no new Partners Meetings.

MML Montgomery County Chapters Legislative Dinner will be Dec. 14th.  Sen. Zucker and Del. Queen will be the Town’s invited guests.  Commissioners Daley and Johnson will attend.

The Semi-Annual Town Meeting is January 22, 2018.  Commissioner Bartley will invite Cornelius Barmer from SHA.

The meeting adjourned at 8:24pm

Cate McDonald
Town Clerk