May 14, 2018 Commissioners Meeting Minutes

Town of Brookeville
Commissioners Meeting Minutes
Monday, May 14, 2018
7:00pm

Commissioners:
Present: Sue Daley, Bill Gaskill, and Jeff Johnson
Absent: none

present during all or portions of the meeting:
Town Clerk Cate McDonald, Property Manager Andrea Scanlon, Events Manager Brooke Curley. Treasurer Susan Johnson
Town Residents: none
Others: none

Proceedings:
Meeting called to order at 7:30 p.m. by Commissioner Sue Daley.

Open forum for Town Residents: no Town Residents were in attendance.

ROUTINE TOWN BUSINESS:
• Minutes: The April meeting minutes were approved.
• Budget: was reviewed
• Election Results: Bill Gaskill won the election for his seat.
• LGIT renewal: the policy was reviewed; Property Manager will advise if the content replacement cost for the Academy needs to be adjusted with the acquisition of the Windsor chairs.

TOWN OPERATIONS:
• Codifying/organize Brookeville Ordinances: Commissioner Gaskill and Town Clerk will work on an action plan to find / update the Town’s ordinances
• Photos of Town / Academy: Events Manager arranged to have a staged wedding photo shoot of the Academy in April. Photos will be available to review soon. The photographer may come out this weekend, weather pending, to take some pictures of an event
• Online Directory: still a work in progress
• Dumpster for bulk trash: the dumpster will be arranged to be placed at the schoolhouse lot June 7-18
• August Commissioners Meeting: The Commissioners will take a summer break and not hold a meeting in August.
• Town Picnic: Sunday, September 16th was selected for the Town Picnic
• Heritage Days: Sandy Heiler will have the Academy and her home open both days. Sandy is currently recruiting docents.

TOWN PROPERTY
Academy:
• Roof: the MHT grant award has not been announced yet.
• Lawn: on hold
• Microwave: the shelf installation to hold the microwave will be next FY
• Roadways: the gravel on North Street is holding up well. Water Street needs some repairs, and Water Street needs to be re-graded, with no new materials added. Market St: Property Manager is working on quotes for pothole repairs. State Senator Zucker will be contacted to see if there are any grants to help pay for the resurfacing of the roads.
• Water St dead-end: a proposal to shorten Water Street was discussed last meeting. There is no money to take the gravel out of Water Street, so this proposal will go no further.
• Recycle bins: unusable recycle bins can be placed curbside on recycle day with a sign for the recycle truck to take the old bin.

Schoolhouse:
• The Scouts are installing the Schoolhouse path and will come back after the fence is installed to check on the path

Public Works:
• Street lights: Dennis Bogin will come to re-light the light at the end of Water Street.

BPC: Commissioner Daley attended the May 1st meeting of the BPC and gave the following update: Mr. Sardelis, owner of the Inn at Brookeville and Parcel 770 (4.3 acres zoned residential within the Town’s boundaries) has leased the Inn at Brookeville to another restaurant, which should open in the next few weeks. Mr. Sardelis is in preliminary consultations with the BPC to build 4 new homes within the Town of Brookeville.

Bypass: The advertisement is out, and bids are expected the 1st week of June. NTP has not been issued.

Other Business:
• $5.700 was approved for repairs to Water and North Streets
• 309/311 Market update: DPS was contacted about demolition by neglect of a historic property. There have been complaints from area neighbors about rats on the properties. 309/311 owner was sent an official notice by MoCo Code Enforcement to clean up the properties and get rid of parked cars in the first week of May with a completion date of the first week of June. If the owner does not comply at that time, the property will be condemned, and the county will initiate car towing and property cleaning. Commissioner Johnson will follow up in early June with the Code Inspector about MoCo cleaning up the property. The properties may be sold in the June 2018 tax lien sale that MoCo holds.

• The Annual Town Meeting – Monday, May 21 at 7:00pm
• Next BPC meeting – Tuesday, June 5
• Next Commissioners Meeting – Monday, June 11.

The meeting adjourned at 8:13pm
Cate McDonald
Town Clerk

BPC Meeting Minutes May 1, 2018

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, May 1, 2018
7:30 PM

Planning Commission Members:
Present: Harper Pryor, Garrett Anderson, Miche Booz, Chris Scanlon, Stefan Syski
Absent: None
Quorum: Yes

Additional Attendees:
Town Residents: Sue Daley. President of the Commissioners
Others: Philip Sardelis, Owner of Inn at Brookeville Farm and Curt Schreffler, CAS Engineering

Proceedings
Call to Order
: Meeting opened by Chair, Harper Pryor.

Minutes: April 3, 2018 meeting minutes approved.

Permit Approvals: None

Preliminary Consultations: Inn at Brookeville Farm
Philip Sardelis updated the BPC on his property plans. He has leased the Inn to Paul Saiz, owner of the Bolder 144 restaurant in Mt. Airy, who plans to open a restaurant in the very near future. Mr. Saiz’ landscaping company is currently executing property improvements. Mr. Sardelis responded that all conservation easement information had been provided to the lessee.

In addition to the Inn, Mr. Sardelis also owns Parcel 770 in Brookeville. Curt Schreffler, CAS Engineering, shared preliminary plans to divide the 4.3 acres into four lots – 2 front lots of .67 acres, 2 back lots of 1.5 acres, remaining land for forest conservation – with a single shared driveway. Currently, there are no footprints for the proposed homes. BPC encouraged Sardelis to talk with the Historic Preservation Commission (HPC) before advancing development plans. Described that the BPC acts as a Local Advisory Panel (LAP) to the Historic Preservation Commission (HPC) during new developments. BPC shared that Brookeville homes are smaller in scale than other areas in Montgomery County, specifically “McMansions” would not be approved. There was a discussion of proposed plans, processes to get permits for building in a Historic District, and concepts for historically sensitivity to make the homes part of Brookeville. Specifically, homes are open to the street, not nestled back. BPC shared importance of walking paths in and around the area being developed, including the path around the pond.

Town Zoning, Ordinances and Comprehensive Plan were discussed. Mr. Schreffler had questions regarding driveway and road widths, storm water management, and impervious surface limits. He will coordinate with Park & Planning and the Fire Marshall, to advance development plans. Any questions will be sent to the BPC.

Comprehensive Plan:
• As the Preservation Office did not submit a grant application to Maryland Certified Local Government (CLG) in March 2018, BPC reached out to Nell Zeihl for additional Maryland Historic Trust (MHT) suggestions to employ a historic planner to assist with the Comprehensive Plan.

Other Business:
• Next BPC meeting is Tuesday, June 5th at 7:30pm.
• July 3, 2019 BPC meeting will be rescheduled to a later in the month.

Meeting adjourned at 9:19pm
Cate McDonald, Town Clerk

BPC Meeting Minutes April 10, 2018

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, April 10, 2018
7:30 PM

Planning Commission Members:
Present: Harper Pryor, Garrett Anderson, and Miche Booz
Absent: Chris Scanlon, Stefan Syski
Quorum present? Yes
Town Resident Present: none
Others Present: Tim and Julie Hussman

Proceedings: Meeting called to order at 7:30 p.m. by Chair, Harper Pryor

Minutes: The March 6, 2018 meeting minutes were approved

Permit Approvals: none

Other Business:
Inn at Brookeville: Harper Pryor reached out to Commissioner Sue Daley to contact the Inn at Brookeville for a status update on their project. There was a discussion about the on-going work on the Inn’s property and the conservations easements. Garrett Anderson tried to reach out to the Inn’s owner with no return phone call.

Comprehensive Plan:
The Maryland Certified Local Government (CLG) grant application: Sandy Heiler relayed the Town’s request for the HPC to apply for this grant on behalf of the Town. Rebeccah Ballo, Supervisor of the Historic Preservation Office, felt there was insufficient time to gather all the required information needed to apply for the grant. Harper Pryor reached out to Nell Zeihl, MHT, to research a new approach to employ a planning expert to help structure the post-ByPass era in the Comprehensive Plan update.

Preliminary Consultants: 15 High Street; Miche Booz recused himself; he is the architect for this project. The current zoning for this property is Historic Village Commercial, which allows limited uses of the building with no mention of a market / café. The new owners of 15 High Street, Tim and Julie Hussman, discussed their plans for the property and protentional uses of the building. The building will take a few months to clean out. The Hussman’s are relocating from California, and any use of the building will be after they settle in Maryland. They envision a community-oriented, walkable business that integrates into the community. They want the community to support them and do not want to start any conflict over the potential use of the building. They would like to hear from the community about what type of business they would like to see in the building. The BPC shared some concerns about traffic in / out of the property, parking, and trash & recycle service if used as a café. The Hussman’s will write up a proposed use of the building for the BPC to consider as early as the September BPC meeting.

Chris Scanlon drafted a Historic Use Permit for the Town. There was a discussion about the signs at 1 High Street. When the new owner purchased the building, the use changed and the Town did not ask them to fill out a Historic Use Permit.

There was a discussion about if a text amendment to the zoning was needed for 15 High or if the zoning ordinances would need to be updated.

The next BPC meeting is Tuesday, May 1st at 7:30pm.

Meeting adjourned at 8:55pm.
Cate McDonald, Town Clerk