BPC Meeting Minutes March 6, 2018

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, March 6, 2018
7:30 PM

Planning Commission Members:
Present: Harper Pryor, Chris Scanlon, Stefan Syski, Garrett Anderson, Miche Booz
Absent: None
Quorum: Yes

Additional Attendees:
Town Residents: None
Others: None

Proceedings
Call to Order: Meeting opened by Chair, Harper Pryor.

Minutes: 2/6/2018 meeting minutes approved.

Permit Approvals: None

Preliminary Consultations: 15 High Street.
Tim and Julie Hussman are investigating opportunity to purchase the property with the intent to create a small, family run café/market (without a commercial kitchen) that serves coffee, tea, baked goods and potentially offer yoga and/or art classes. Their operational timeframe of interest is post-bypass.

The property resides within Historical Village Commercial (HVC). This zoning allows for “Restricted Historic Retail” – without specific mention of a café/market. All properties in the HVC must obtain a Historic Use permit from the Planning Commission for any change in use.

Chris Scanlon to draft Historic Use permit. As architect for this project, Miche Booz is recused from BPC deliberation.

Comprehensive Plan:
•Schedule: Need deliverable and schedule guidance from Brookeville Commissioners – requested 1/18/2018. Sue Daley to provide update after discussion with Brookeville town attorney.

•Maryland Certified Local Government (CLG) grant application: Pursuant to Nell Zeihl’s suggestion at 2/6/2018 BPC meeting, BPC is advancing CLG grant opportunity in support of the Brookeville Master Plan. President of the Commissioners, Sue Daley, agreed the town would provide necessary matching funds if awarded. At BPC request, Sandy Heiler developed and submitted required information to the Preservation Office (PO) to meet the 3/9/2018 grant application deadline. The PO is researching the job posting process for evaluation with the grant schedule.

Meeting adjourned at 9:12p.m.
Cate McDonald, Town Clerk

Commissioners Meeting Minutes February 12, 2018

Town of Brookeville
Commissioners Meeting Minutes
Monday, February 12, 2018
7:00pm

Commissioners:
Present: Sue Daley, Bill Gaskill, and Jeff Johnson
Absent: none
Quorum present? Yes

present during all or portions of the meeting:
Town Clerk Cate McDonald, Property Manager Andrea Scanlon
Town Residents: Matt Pollock
Others: Terry Hogan, GONews; Taylor Waterman outreach for David Blair.

Proceedings:
Meeting called to order at 7:00 p.m. by Commissioner Sue Daley.

Open forum for Town Residents:
Matt Pollock wanted to follow-up regarding his recent email to the Commissioners. Mr. Pollock has safety concerns with the proposed educational program at the Schoolhouse, the porta-potty and parking as well as the cost of the upgrades to the schoolhouse lots,. In addition, Mr. Pollock has concerns with road conditions on North Street and would like to know the timeline for the Town to re-grade and add tar & chip surface to North Street. There was a discussion about the grants that the Town received to pay for the lot improvements at the Schoolhouse, proposed new grants being applied for, the Eagle Scout project, and other cost-saving measures. There were never any plans to allow public parking at the Schoolhouse , with the exception of handicap parking,. Pedestrians will utilize the soon to be built mulch path to the Schoolhouse. The Schoolhouse program is projected to start in early 2019.
Barring any weather delays, North Street will be regraded according to the topological survey in the next few weeks. Estimates for tar & chip are being sought; there is no commitment from the Town Commissioners to use tar & chip on any of the Town’s roads; more research into the cost and long-term repair cost needs to be evaluated. There was a discussion about Brookeville Road, which was thought to be tar & chip but is asphalt; 2inchs vs. 4inches of tar & chip cover for North Street; and snow removal procedures for tat & chip. The Town’s goal is to improve the gravel roads.

ROUTINE TOWN BUSINESS:

Roadways: The Property Manager asked to revisit the amount approved to fix the potholes on Market Street. The allotted $3K will not allow enough to fix the potholes properly. $1,500 has already been spent on some patch repair work, which washed away in a storm. Property Manager will get quotes to fix the potholes and curbs along Market Street. Property Manager will work with Commissioner Gaskill on a priority list for Town projects.

Minutes: The January meeting minutes were approved.

Budget: a review of the Town’s HUR is pending.
A chart that lists the past and project income revenue was discussed.

TOWN OPERATIONS:
• Codifying/organize Brookeville Ordinances: Commissioner Daley spoked to Suellen Ferguson and arranged a meeting for the evening of February 26th to discuss the Town Ordinances and 301/311 Market Street.
• On-line directory: photos have been purchased; work will begin on finishing up the directory / website.
• BPC update: Commissioner Daley will ask BPC Chair to take the online Maryland Open Meeting Act training.
• Election: Commissioner Daley confirmed the Board of Election Supervisors would be Marti Andress, Carmen Harding, and Barbara Ray.

TOWN PROPERTY:

Academy
• Academy Roof: an intent to apply was submitted to MHT to cover 50% of replacement cost of the Academy’s roof. The grant submittal is in March; a decision is expected in June or July. The estimated cost of the roof replacement and gutters is $80K. The grant would require a 50 % in-kind or cash match.

• A grant was submitted to Heritage Montgomery to cover the cost for the Schoolhouse patio, some interior and exterior work at the Schoolhouse, parking lot improvements, and the porta-potty expense.

• Acoustical: The Academy’s acoustical report should be ready for review by the end of the week

• Refrigerator: will be delivered soon

Schoolhouse:
Eagle Scout Jacob Weinberger still working on the paperwork for his project at the Schoolhouse.

Public Works:

• Streetlights: the claim for the streetlight at 308 Market has been paid, less the Town’s $1K deductible. LGIT has requested the other insurance to reimburse the Town our $1K deductible.

ByPass:
SHA and MNCPP have not signed the needed permit for the ByPass. Commissioner Daley will ask State Senator Zucker to intercede.

Other Business:
Next BPC meeting – Tuesday, March 6
Next Commissioners Meeting – Monday, March 12
The Annual Town Meeting was set for Monday, May 21 at 7:00pm

The meeting adjourned at 8:28pm
Cate McDonald
Town Clerk

BPC Meeting Minutes February 6, 2018

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, February 6, 2018
7:30 PM

Planning Commission Members:
Present: Harper Pryor, Chris Scanlon, and Stefan Syski
Absent: Garrett Anderson and Miche Booz
Quorum present? Yes
Town Resident Present: none
Others Present: Nell Ziehl, Chief, MHT Office of Planning, Education, and Outreach

Proceedings: Meeting called to order at 7:42 p.m. by Chair, Harper Pryor

Minutes: the January 9 meeting minutes were approved

Preliminary Consultants: 1 High Street. The Town was contacted by a potential buyer of 1 High Street who would like to open a French bistro. The proposed plan would be for 15 tables with a max of 50 diners and would be open for breakfast, lunch, and dinner. Current zoning on Brookeville would not allow a bistro. After a review of current zoning, a bistro would fall outside the acceptable use as a bistro would not be low activity, low traffic, and the site has inadequate parking.

Permit Approvals: none

Comprehensive Plan
Nell Ziehl addressed the BPC about her position at MHT, which involves local government assistance. She is usually invited by the HPC to give advice to local governments. Ms. Ziehl reached out to Sandy Heiler to understand the relationship between the HPC and BPC. A suggestion was made for the Town to adopt design guidelines. Ms. Ziehl obtained a draft version of the Town’s history report being compiled by SHA’s Historian as mitigation for ByPass project. The history report has very detailed information about the streetscape design for the Town and suggested the report could be used to comply design guidelines.
•Maryland’s Certified Local Governments program: the HPC is a partner with MHT for this program. Ms. Ziehl suggested that the BPC partner with the HPC to apply for a grant for streetscape planning and assistance with Comprehensive Plan update. The application for this grant program should be released next week and will be due 3 weeks after the release date. The help of Sandy Heiler will be sough as the grant writer.
•Maryland Association of Historic District Commissions (MAHDC) can be used as a resource to find a historic planner to assist with the Comprehensive Plan update.
•There was a discussion about the MHT mission and how it is organized.

Brookeville Radio Tower
Harper Pryor gave a recap of the meeting she attended last week for a new radio tower on Bordly Drive at Georgia Ave.

Meeting adjourned at 9:15p.m.
Cate McDonald, Town Clerk