October 3, 2011 Commissioners Meeting Minutes

October 3, 2011
8:00pm

Commissioner President Michael Acierno, Commissioner Sue Daley, Town Clerk Cate McDonald, Treasurer Susan Johnson, and Academy Manager Andrea Scanlon. Commissioner Katherine Farquhar was away. Present during all or portions of the meeting were Sandy Heiler and Peggy Erickson.

Heritage Montgomery:  Peggy Erickson, Executive Director of Heritage Montgomery, discussed grant opportunities for the 2014 events.  She advised that Heritage Montgomery will add the Brookeville Academy and the Schoolhouse to the SHA signs coming from the ICC since they are part of the Quaker Cluster. The State has a $15M grant pot (both Capital and non-Capital) with deadline for submissions approaching. Commissioner President Acierno advised the Town is working on a grant proposal and will submit it prior to the deadline in November.  Ms. Erickson advised grants from Heritage Montgomery need to be tourism related.

Minutes: The September Commissioners Meeting Minutes were approved.

Financial:  the Financial Report was emailed prior to the meeting.  Susan Johnson advised that the Town’s CD is up for renewal at Sandy Spring bank but thinks we should move to another financial institution instead of rolling it over.

Academy Update:   Academy Manager advised that the best location for the underground propane tank is downhill and that she will contact Maryland Historic Trust to see if a permit is needed since there is an historic easement.

She is working on quotes for the Academy MEA grant.

Brookeville Bypass Smart Growth Meeting:  Commissioners Acierno and Daley attended the Sept. meeting in Baltimore and all went well.   Commissioner Farquhar plans on attending the meeting on Oct. 12th.

309 & 311 Market: Commissioner President Acierno will attend the next hearing.

Eastern Market St:  repairs have been completed.

EPA award:  Commissioner President Acierno will contact the EPA and see if they can attend the Nov meeting to present the award for the EPA Green Power Community with the highest participation rate in the nation.

Open Discussion:  none

The meeting adjourned at 9:20p.m.

Cate McDonald

September 20, 2011 Commissioners Meeting Minutes

September 20, 2011
8:00pm

Commissioner President Michael Acierno, Commissioner Sue Daley, Town Clerk Cate McDonald and Academy Manager Andrea Scanlon. Commissioner Katherine Farquhar and Treasurer Susan Johnson were away. Present during all or portions of the meeting was Gazette Reporter Terri Hogan.

Academy Update:   Donna Wills has teas 2 days booked and is considering using the Academy for a school program.     A local Girl Scout troop would like to use the Academy for their monthly meeting pro bono; Academy Manager suggest use of the Academy in exchange for a service project:  Commissioners approve the request.  A 13 year old girl requested a pro bono rental for a sea turtle fundraiser; Academy Manager will talk to the parents and offer a reduced rental rate.  A slushy machine exploded at a recent rental and a portion of the wall will need to be repainted and the floors possibly redone.  The floors being refinished was already included in the budget.  Community Night is Oct 5th and the Academy has a table rented and will donate a free rental for the auction.

The date for the Holiday Party was set for December 3, 2011.

Minutes: The July Commissioners Meeting Minutes were approved.

Financial:  the August Financial Report was emailed prior to the meeting.

Propane: tank was recently refilled.  Installing an underground tank needs approval from Maryland Historic Trust. 

Brookeville Bypass Smart Growth Meeting:  Commissioners Acierno and Daley will attend the Sept. 22nd meeting in Baltimore.

309 & 311 Market: at the last court hearing, the owner of these properties was order to clear the lots of debris and if he fails to do so, MoCo will clear the lots and bill the owner.

Artist:  Joan Reynolds, who proposed the art work Doors of Brookeville and notecards for the 2014 Bicentennial, requested the Commissioners authorize the work.  The Commissioners agreed not accept the proposal.

SHA:  Commissioner President Acierno will contact Cedric Ward and schedule a meeting as part of SHA outreach to municipalities.

Grants:  Peggy Erickson from Heritage Montgomery would like to attend the October Commissioners Meeting with grant opportunities for the 2014 events.  She cannot make the regularly schedule 2nd Monday of the month (Oct. 10).  The Commissioners agreed to reschedule to Monday, October 03 to accommodate Ms. Erickson’s attendance at the meeting.

Jo Unglesbee’s Funeral:  Commissioner Acierno will attend.  The reception will be held at the Academy.  Academy Manager will contact the family and offer to donate resources.

Open Discussion:  Commissioners authorized a $50 donation to SSVFD.

Bagged leaf removal will not be offered this year due to only 1% of the homes using the service.

Commissioners and Town Clerk will make an appointment with the Town’s snow removal contractor to review and discuss the Town’s snow removal needs.

The meeting adjourned at 9:05p.m.

Cate McDonald

July 11, 2011 Commissioners Meeting Minutes

July 11, 2011
8:00pm

Commissioner President Michael Acierno, Commissioner Sue Daley, Commissioner Katherine Farquhar, Town Clerk Cate McDonald and Academy Manager Andrea Scanlon.  Treasurer Susan Johnson was away. Present during all or portions of the meeting were Sandy Heiler, Roberta Staat, Tara Holl, and Gazette Reporter Terri Hogan.

Plein Air Olneylocal artists with Plein Air, Roberta Staat and Tara Holl, have the Academy rented on July 30th as part of the open air painting day in Brookeville.  They asked the Commissioners to waive the rental fee in exchange to be part of the 2014 Bicentennials events.  The artists were part of the 1996 celebration.   The Commissioners approved the waived rental fee.

War of 1812 update:  Sandy Heiler updated the Commissioners on her progress for an academic research project.   She is still trying to find a university and/or grad student for a research paper on the importance of Brookeville during the War of 1812; DAR Rockville Chapter may donate money towards a prize for the best student paper.   She has contacted the NPS to place the Academy and Madison House for an individual listing on the National Register of Historic Places.  She is enlisting Town Residents to do research on the houses in Brookeville.   Also, Mrs. Heiler is interested to find a geographer to research how people from Washington traveled to Brookeville when they fled Washington on 1814.

Minutes: The June Commissioners Meeting Minutes were approved.

Financial:  the June Financial Report was emailed prior to the meeting and reviewed.   The FY Budget for 2011-2012 was signed by all three Commissioners.

Academy Update:   Donna Wills still considering using the Academy for teas 2 days a month.   The sprinkler valve has been repaired.  Stucco repair will be scheduled for August.  Thank You letter received for donation to Olney Theater.  Commissioners approved Academy rental donations for National Night Out and to purchase advertisement space in Shaare Tefila directory.

Brookeville Bypass Smart Growth Meeting:  June meeting was postponed and might be rescheduled in August.

309 & 311 Market: Commissioner President Acierno will attend the next court hearing on July 19th.

Gravel Road Maintenance:  contract has been signed and work to begin soon.

Truck length:  Fred Teal is researching the truck lengths restrictions and will be providing a summary of his research.

Open Discussion:  Commissioner Farquhar consulting with Fire Marshall for the sign to be installed at the amphitheater.

As holding with tradition, the August Commissioners Meeting has been canceled.

The meeting adjourned at 9:30p.m.

Cate McDonald