BPC Meeting Minutes June 5, 2018

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, June 5, 2018
7:30 PM

Planning Commission Members:
Present: Harper Pryor, Chris Scanlon, Stefan Syski
Absent: Garrett Anderson, Miche Booz
Quorum: Yes

Additional Attendees:
Town Residents: none
Others: none

Proceedings
Call to Order: Meeting opened by Chair, Harper Pryor.

Minutes: May 1, 2018 meeting minutes approved.

Permit Approvals: None

Preliminary Consultations: Parcel 770
Received follow up questions from CAS Engineering regarding Town of Brookeville Zoning Ordinance and the Forest Conservation Plan. Several elements of the Town of Brookeville Zoning Ordinance have not been modified to reflect updates to the Montgomery Country Zoning Ordinance. CAS Engineering to advance conceptual subdivision ideas while BPC seeks ordinance clarification.
Action – Coordinate with Brookeville Commissioners for approval to engage engineering consultant. Provide responses to CAS Engineering.
Action – Identify items to the Brookeville Commissioners where the Town of Brookeville Zoning Ordinance requires clarification updates.

Comprehensive Plan:
• Harper Pryor reached out to Nell Zeihl, MHT, for additional resources to fund a historic planner for the Comprehensive Plan update. No new suggestions were identified by the MHT. BPC will pursue Maryland Certified Local Government (CLG) grant application next year. Per BPC request, Sandy Heiler has discussed this plan with Rebeccah Ballo, Supervisor of the Historic Preservation Office, in order to facilitate enough time to apply for the grant.
Action – BPC to obtain CLG grant schedule and deadlines.

Other Business:
• Inn at Brookeville Farm: Discussed concerns of ongoing landscaping work permits and adherence with Conservation Easement regulations. Also, questions about sidewalk maintenance and tree removal.
Action – BPC to submit questions to Montgomery County Planning Department (part of M-NCPPC).
• 1 High Street: Discussed concern about owner’s placement of large vinyl For Sale sign and storage of boat on the property. BPC recommended the sign be lowered to the railing. BPC reviewed 8/1/17 discussion with property owner where he understood Light Commercial zoning did not support storage of materials or work trucks. BPC recommends removal of the boat from the property.
Action – Town Clerk to contact property owner with BPC requests to relocate the For Sale sign and boat removal.
• Maryland Planning Commissioners Association (MPCA) membership: Zero cost renewal membership dues for the BPC.
Action – Town Clerk to renew no-cost membership
• MPCA training: Local training session planned for October 2018.
Action – Town Clerk to distribute information to BPC
• ByPass: Bids are due June 14th with a live bid opening via Skype.
Action – Chris Scanlon to update BPC

BPC Meeting Schedule: To better accommodate summer schedules, next quarter meeting will be conducted:
o July 10, 2018
o August 7, 2018
o September 11, 2018

Meeting adjourned at 9:09pm
Cate McDonald, Town Clerk

BPC Meeting Minutes May 1, 2018

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, May 1, 2018
7:30 PM

Planning Commission Members:
Present: Harper Pryor, Garrett Anderson, Miche Booz, Chris Scanlon, Stefan Syski
Absent: None
Quorum: Yes

Additional Attendees:
Town Residents: Sue Daley. President of the Commissioners
Others: Philip Sardelis, Owner of Inn at Brookeville Farm and Curt Schreffler, CAS Engineering

Proceedings
Call to Order
: Meeting opened by Chair, Harper Pryor.

Minutes: April 3, 2018 meeting minutes approved.

Permit Approvals: None

Preliminary Consultations: Inn at Brookeville Farm
Philip Sardelis updated the BPC on his property plans. He has leased the Inn to Paul Saiz, owner of the Bolder 144 restaurant in Mt. Airy, who plans to open a restaurant in the very near future. Mr. Saiz’ landscaping company is currently executing property improvements. Mr. Sardelis responded that all conservation easement information had been provided to the lessee.

In addition to the Inn, Mr. Sardelis also owns Parcel 770 in Brookeville. Curt Schreffler, CAS Engineering, shared preliminary plans to divide the 4.3 acres into four lots – 2 front lots of .67 acres, 2 back lots of 1.5 acres, remaining land for forest conservation – with a single shared driveway. Currently, there are no footprints for the proposed homes. BPC encouraged Sardelis to talk with the Historic Preservation Commission (HPC) before advancing development plans. Described that the BPC acts as a Local Advisory Panel (LAP) to the Historic Preservation Commission (HPC) during new developments. BPC shared that Brookeville homes are smaller in scale than other areas in Montgomery County, specifically “McMansions” would not be approved. There was a discussion of proposed plans, processes to get permits for building in a Historic District, and concepts for historically sensitivity to make the homes part of Brookeville. Specifically, homes are open to the street, not nestled back. BPC shared importance of walking paths in and around the area being developed, including the path around the pond.

Town Zoning, Ordinances and Comprehensive Plan were discussed. Mr. Schreffler had questions regarding driveway and road widths, storm water management, and impervious surface limits. He will coordinate with Park & Planning and the Fire Marshall, to advance development plans. Any questions will be sent to the BPC.

Comprehensive Plan:
• As the Preservation Office did not submit a grant application to Maryland Certified Local Government (CLG) in March 2018, BPC reached out to Nell Zeihl for additional Maryland Historic Trust (MHT) suggestions to employ a historic planner to assist with the Comprehensive Plan.

Other Business:
• Next BPC meeting is Tuesday, June 5th at 7:30pm.
• July 3, 2019 BPC meeting will be rescheduled to a later in the month.

Meeting adjourned at 9:19pm
Cate McDonald, Town Clerk

BPC Meeting Minutes April 10, 2018

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, April 10, 2018
7:30 PM

Planning Commission Members:
Present: Harper Pryor, Garrett Anderson, and Miche Booz
Absent: Chris Scanlon, Stefan Syski
Quorum present? Yes
Town Resident Present: none
Others Present: Tim and Julie Hussman

Proceedings: Meeting called to order at 7:30 p.m. by Chair, Harper Pryor

Minutes: The March 6, 2018 meeting minutes were approved

Permit Approvals: none

Other Business:
Inn at Brookeville: Harper Pryor reached out to Commissioner Sue Daley to contact the Inn at Brookeville for a status update on their project. There was a discussion about the on-going work on the Inn’s property and the conservations easements. Garrett Anderson tried to reach out to the Inn’s owner with no return phone call.

Comprehensive Plan:
The Maryland Certified Local Government (CLG) grant application: Sandy Heiler relayed the Town’s request for the HPC to apply for this grant on behalf of the Town. Rebeccah Ballo, Supervisor of the Historic Preservation Office, felt there was insufficient time to gather all the required information needed to apply for the grant. Harper Pryor reached out to Nell Zeihl, MHT, to research a new approach to employ a planning expert to help structure the post-ByPass era in the Comprehensive Plan update.

Preliminary Consultants: 15 High Street; Miche Booz recused himself; he is the architect for this project. The current zoning for this property is Historic Village Commercial, which allows limited uses of the building with no mention of a market / café. The new owners of 15 High Street, Tim and Julie Hussman, discussed their plans for the property and protentional uses of the building. The building will take a few months to clean out. The Hussman’s are relocating from California, and any use of the building will be after they settle in Maryland. They envision a community-oriented, walkable business that integrates into the community. They want the community to support them and do not want to start any conflict over the potential use of the building. They would like to hear from the community about what type of business they would like to see in the building. The BPC shared some concerns about traffic in / out of the property, parking, and trash & recycle service if used as a café. The Hussman’s will write up a proposed use of the building for the BPC to consider as early as the September BPC meeting.

Chris Scanlon drafted a Historic Use Permit for the Town. There was a discussion about the signs at 1 High Street. When the new owner purchased the building, the use changed and the Town did not ask them to fill out a Historic Use Permit.

There was a discussion about if a text amendment to the zoning was needed for 15 High or if the zoning ordinances would need to be updated.

The next BPC meeting is Tuesday, May 1st at 7:30pm.

Meeting adjourned at 8:55pm.
Cate McDonald, Town Clerk