March 7, 2017

Town of Brookeville

Planning Commission Meeting Minutes

Tuesday,  March 7, 2017

7:30 PM

 

Planning Commission Members:
Present: Andy Spagnolo, Chris Scanlon, Harper Pryor, Garrett Anderson, Fred Teal, Miche Booz and Stefan Syski
Absent:  none
Quorum present? Yes
Others Present:  Commissioner Sue Daley, Commissioner Buck Bartley, Philip Sardelis, his business partner, and Jody Klein.

 

Proceedings:  Meeting called to order at 7:30 p.m. by Chair, Andy Spagnolo

 

Inn at Brookeville:  The new owners of The Inn at Brookeville, Philip Sardelis, his business partner, and his lawyer, Jody Klein, came to introduce themselves and talk about the potential plan for the Inn at Brookeville.  The new owners feel the Inn has a lot of potential and want to share some concepts of redevelopment and to find out what the Town would like to see and what would be appropriate for the setting.

Philip Sardelis had mock-ups and brochures of concepts to share:

  • Expand the ballroom in back of the main building:  bump out the ballroom and make it look attractive. Cottages are surrounding a swimming pool: overnight rooms / cottages.   Ballroom will be for a couple hundred people with room for storage – maybe 200 – 250 people
  • Have a separate ballroom, cottages, and a farm to table restaurant.  The land on the southern approach to the Inn would be a garden.  The restaurant would not be much bigger than it is now.   The main building would be renovated to look more original

 

The property is a complex mixture of ordinances, zonings, easements and boundaries.    The 4.8 acres that the restaurant sits upon is zoned as Country Inn.    60% of the property has a forest conservation easement.  There was a discussion about an easement that runs through the middle of the property between the MoCo zoning and the Town’s zoning.    The BPC asked the Inn provide a plat and complete map with all the easement shown to help in guiding the development.   The Inn was zoned back in the 1980’s as a Country Inn – – this is a zoning ordinance that is no longer used by MoCo, and the Inn’s zoning is grandfathered.   Any changes to the operation of the Inn would require a new MoCo zoning permit.  Agricultural use of the property is ok, and the forest conservation area can be moved around as long as 60% is conserved.   They want to make the pond accessible for photo ops.

The BPC’s goal is to maintain the historic, rural village character (HRC) of Brookeville and this is important since the Inn is a focal point at the southern entrance to Town.   The Inn has 4.3 acres zoned residential located within the Town’s boundaries and has an HAWP for 4 houses.    If the Inn’s owners want to see anything other than residential buildings on those lots, Brookeville will need to change the zoning.    Mr. Sardelis would like to work from a clean slate and wants the BPC’s feedback about what they would like to see and have his architect to come out and talk with the BPC.    He is open to all feedback and does not want to waste time on concept until he knows what the BPC is willing to allow.  The BPC feels the Inn is an important piece of property and sets the “tone” for the Town.

Mr. Sardelis cottage design is for 6 cottages with patios around a pool, maybe 10-15 rooms total.  The parking would be behind each cottage, and the patios would be around the pool.  This concept would be with the bumped out ballroom.    The BPC stressed that is want to preserve the HRC of Brookeville by keeping the scales of building smaller, wants to keep open the walking path in and around the Inn. Currently, the Inn seats about 140 people which limit the size of events.  Mr. Sardelis does not want to make a ballroom for 300-400 people just a fit a couple hundred people with space to store table and chairs.  Mr. Sardelis intends to work with the BPC and MoCo to design his property – he wants to work with grain, not against it.

Mr. Sardelis wants to incorporate the pond around his design and wants to make the pond accessible.

The BPC needs to have a better understanding of any and all zonings, easements and boundaries before it can advise on any changes.  Items to consider in any new plans: Walkability, through and around Town, is essential to any new development and smaller scaled, residential looking buildings.

Mr. Sardelis wants the BPC’s feedback about possible development to give to his architect.  Mr. Sardelis will need to work with the BPC, HPC, and MoCo for permits and design approval.

There used to be a barn on the property.  If the Inn is not expanded, Mr. Sardelis would probably build a separate building out back of the Inn to hold a couple hundred people.  It was suggested to make the building look barnlike; the Inn would become a farm to table restaurant.  Mr. Sardelis was asked to submit a design plan using all buildable property in a cohesive design – jointly between the Town and MoCo land area.

Mr. Sardelis shared that SHA needs to appropriate part of his lot for the ByPass – he is in negotiations with SHA and working with a landscape architect to make the entrance to the Inn attractive.

If a standalone facility was built it would probably be 10,000sq ft.,   to seat about 250 people and would be no bigger than the current Inn.

The owners of the Inn are not interested in building single families houses on the lot within the Town.  They want to design and build and move forward on this project.

Parking for 250 people?  Will be part of the design.  Rain runoff will be addressed in the design phase and in accordance with MoCo and State regulations.

The cottages will have a residential feel.   To make the cottages feel more part of the community, it was suggested to have porches on cottages facing the street as it will create more of a residential feel and blend more into the community.  MD97 will be a rural road post ByPass.   The BPC needs to consider a pattern of development that makes sense to the Town.  It was suggested to have Mr. Sardelis’s architect come up with 3 different plans and submit them to BPC for comment and get input from the Town.

Having event space for at least 250 people is a goal.  There are so many so many opportunities to the property.   It was suggested to make the Inn a destination for people in Town – a gathering spot – to build a sense of community.   Mr. Sardelis says one of the possibilities is a bar and eventually a brew pub.  Mr. Sardelis is open to anything right now.

The BPC would like Mr. Sardelis’s architect to come to interact with the BPC.  Post ByPass, the Inn will be the gateway to Brookeville.

Mr. Sardelis requested feedback from the BPC before the next BPC meeting in April.  The BPC would like to look at options for the design plan – it will be easier to give feedback with a design plan.  Walkability will need to be any design plan.  Cottages will need to face High Street.    Also, try to make the current building look more original to the setting; the addition to the building is not in harmony with the surroundings.

 

Mr. Sardelis, his business partner, lawyer, and architect will attend another BPC meeting with design options for review and a map of all easements and conservation areas.

 

After Mr. Sardelis and entourage had left the meeting, the BPC discussed the proposed project.   The Town would need to change the zoning on the land within the Town’s boundaries from residential to commercial.  This would require a public hearing.  The BPC members discussed each proposed element of the proposed plans and Miche will send Mr. Sardelis a letter with what the BPC considered top priorities for future concept plans to include:

  • Unique style for each cottage; flip the design, so parking lots do not front High Street
  • The look of the entrance and should preserve the historic, rural village character of Brookeville
  • Preserve the environment
  • Make cottages available for rental to  residents when not in use
  • Preserve existing walking path
  • Restore the house to its original character
  • Hide parking out back.

 

Comprehensive Plan:  Chris Scanlon printed a large map of the Town of Brookeville to aid in planning the post ByPass era.  The BPC members reviewed the map and will make markup with the map at the next meeting.

 

Meeting adjourned at 9:20 pm
Cate McDonald, Town Clerk

 

February 7, 2017

Town of Brookeville

Planning Commission Meeting Minutes

Tuesday,  February 7, 2017

7:30 PM

 

Planning Commission Members:
Present:  Chris Scanlon, Andy Spagnolo, Harper Pryor, Garrett Anderson, Fred Teal, Miche Booz and Stefan Syski
Absent:  none
Quorum present? Yes
Others Present:  Commissioner President Sue Daley; L. Syski

 

Proceedings:  Meeting called to order at 7:30 p.m. by Chair, Andy Spagnolo

 

  • 210 Market St:  new owners want to put up a fence.  Miche Booz talked to them about the permitting process.  Town Clerk also talked to the new owners about Brookeville and permits.
  • The new owner of the Inn at Brookeville will attend next month’s BPC meeting with their lawyer, Jody Klein.
  • 16 High St:  house is being bought by the current occupants.  There was a discussion about owner-occupied houses and accessory apartments, which are allowed in Brookeville’s zoning,

 

Minutes:  The January Meeting minutes were approved.

 

Inn at Brookeville:  the land that the Inn owns within the Town is approved for a 4 unit subdivision per HPC permit.  The Town has not issued any permits for the property.  The actual Inn at Brookeville is not located within the Town’s boundaries.

 

Post Bypass:  the post ByPass era is a priority item for the BPC.  

  • Streetscapes
  • Road surfaces / road width
  • Post ByPass:  how the Town’s character will change
  • Walkability
  • Trees / greenspaces
  • Regarding of the gravel roads

Roads post-bypass:  the current plan is not to change any ownership of the roads – SHA will still retain the ROW for High St / western Market St.  The Town does not have the resources to take ownership of this part of MD97.  The Commissioners hope to work with SHA to make it more of a rural road.  MoCo does not maintain any roadways in Town.  The State has more design resources to help with the road post-ByPass – Context Sensitive Solutions.

 

There was a conversation about permits, violations, and tax credits.

 

Comprehensive Plan: The BPC will work on updating the Town’s Comprehensive Plan.  The current plan was enacted in September 2010 and will need to be updated by 2020.  The BPC will divide up the Comprehensive Plan into sections.  There are 12 parts of the plan. Transportation will be a large part of the updated Comprehensive Plan: streetscapes, roads, bicycle and pedestrian features.  There was a discussion of bus access to Brookeville. There is money in the Town’s budget for the BPC to use to hiring outside resources.  Routine Town maintenance   is not part of the Comprehensive plan but any major capital improvements the Town plans to do would be included (i.e., – repaving Market St).  The Comprehensive Plan sets the vision for the Town.

Walkability should be a large part of the post-ByPass era:  sidewalks, walking paths.

Why was eastern Market Street never repaved?  Apathy, money or both?  The vision for eastern Market St:  should the road be narrowed with bump out for parking, what other traffic calming measures need to be considered, lower the speed limit, more signage, and sidewalks.

There was a discussion about the ornamental street lights and maintenance and New Market, MD new streetlights.  New Market just redid their whole cityscape.

The Comprehensive Plan needs to broken down into smaller sections, and the work needs to be completed outside of the BPC’s regularly scheduled meeting.  Take a map of the Town and make a note of places where we would like things to occur to make a “big picture.”     BPC should look at the results of the Survey Monkey from a few years ago.  It might be time to redo the survey.  There need to be public hearings during the Comprehensive Plan updates:   Town Residents will need to provide feedback to BPC about the vision set forth in the Comprehensive Plan.    Do we want Brookeville to be high profile?  The Town will be quite once the ByPass is open, and the Town will be less busy.  Does the Town want to be a historical destination?  We will notice when visitors come post ByPass.   Does the Town need political clout once the ByPass is complete?  Best to keep open the ties for a strategic plan.

 

The current Comprehensive Plan has 5 goals:

  1. Preserve and enhance Brookeville’s historic rural village character
  2. Direct land use in a manner that will reinforce Brookeville’s historic, rural village character
  3. Protect Brookeville’s natural environment
  4. Identify and provide for the Town’s long-range public facility, capital improvements, and service needs and to meet those needs in a manner sensitive to the historic nature of the community
  5. Provide and implement mechanisms and programs that will assist the Town in preserving its historic, rural village character

Preserving the historic, rural village character should still be the priority of the updated plan.  Brookeville should not be too commercial.  The Town only has 2 commercial properties, and the 2010 Comprehensive Plan is what set the vision that Brookeville would not become commercialized like other Towns.

Post ByPass concerns: How “precious” the Town will be, especially with less traffic.   What the mood will be towards each other. Being a historic district gives the Town regulatory control over development.  Brookeville will not become ‘McMansion-ey” due to zoning.  The Town is at a crossroads with the coming post-ByPass era.  The Comprehensive Plan will set that vision:  foster a sense of community, heal divisions that MD97 causes, foster a village, casually groomed village, walkability/ trails, public grounds.  Foster community, not isolation, but be able to keep individuality.  Circular walking trails should be in the updated Comprehensive Plan and ways to seek funding.  Also, making the Academy lawn more usable (level the lawn to make it flat) – that plan is in the process but MHT has to review the plan.

 

Schoolhouse: The Town has an agreement with Heritage Montgomery but is waiting for hear from Park and Planning for the proposed educational use of the schoolhouse.  After the renovations, the Schoolhouse will be available for rentals.  Traffic is not anticipated to increase traffic on North St.; buses will use the church parking lot.   Making the Town more walkable for school groups should be included.

 

Maybe include the heritage of the Mill; maybe signs on the walking trails to tell the history of the Mill.    There is almost a circular walking trail around Town that are maintained by citizens.  Church plays a role in bringing the Town together – should be incorporated into the Comprehensive Plan and also the cemetery.

Fred learned about PACE = property access clean energy:  encourage the use of solar panels.  Maybe able to use PACE at the Schoolhouse or maybe at the Church.

Sustainability needs to be discussed.

The BPC will make a map of the walking trails.  Part of the mitigation of the ByPass is opening up some walking trails.

 

BPC members will bring their top 3 priority for Comprehensive Plan to the next meeting.  Chris will bring a map to mark up with ideas from BPC members.

 

Meeting adjourned at 8:59 pm
Cate McDonald, Town Clerk

January 5, 2016 Planning Commission Meeting Minutes

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, January 5, 2016
7:30 PM

Planning Commission Members:
Present: Chris Scanlon, Debbie Wagner, Bruce Evans, Miche Booz, Stefan Syski, and Fred Teal
Absent: Andy Spagnolo
Quorum present? Yes
Others Present: Commissioner Sue Daley, and Chris Haris

Proceedings: Meeting called to order at 7:30 p.m. by Chair, Chris Scanlon
Minutes: The December BPC Meeting Minutes were approved with edits
Permits: No permits were submitted for approval

Preliminary permit discussion: Chris Haris, 301 Market Street, came to have a discussion with the BPC about the potential to change the location of the barn like building that he is looking to build. The building would have a 3 bay garage with room for storage and office room plus an additional 16 x 20 shed structure. Chris Haris has a HAWP but no permits from Brookeville or Montgomery County. There are no existing structures and he has a water color drawing of his concept from a few years ago but no building schematics. There is a 25 ft. easement located on Rebecca’s property (104 Water St.). Per Chris Haris, the easement is in its natural state and is not being maintained. Chris Scanlon said the BPC envisioned the easement as a private agreement between property owners and the cost of clearing the easement would be to the person who wants to use the easement. It is not the Town’s responsibility to maintain the easement. The easement is for public use for the Residents of Market Street to access their property.
Chris Haris said the location from his HAWP is the only spot in his yard that gets sunlight and is located across from Rebecca’s (104 Water owner) garage. He wants to move the garage to front Water Street where his firewood is located. He wants 2 structures: 16 x 20 shed plus a barn.
There was a discussion about having 2 accessory buildings, how they would be oriented, and would the garage doors face Rebecca’s property.
Chris Scanlon suggested the option of one structure with separate entrances. There would trees that would need to be removed. Also, there is a Town lamp post and a septic field to consider.
Chris Haris’s current HAWP is for a 24 x 30 garage but he wants to build a bigger barn – 35 x 40.
Chris Scanlon said it would be helpful to know where the trees, lamp post, and septic field are located and map the structures. Once this is complete, come back to BPC for another preliminary permit discussion before Chris Haris applies to change his HAWP. Chris Scanlon advised Chris Haris to check with MoCo about setbacks from well and septic system. He said he may need to bring his septic system up to to code before a permit is issued. WSSC and MoCo regulations must be followed before a permit is issued.

Semi-Annual Town Meeting
The Town is holding a meeting Jan. 11 and Chris Scanlon has been asked to give a review of what the BPC worked on during 2015 and the Comprehensive Plan.
Bruce Evans and Debbie Wagner were reappointed for no less than one year; BPC will be 7 members in order to update the Comprehensive Plan.
Year in review: Pollock garage; ground source heat pump; ByPass
Forward to 2016 focus:
Bypass; updating Comprehensive Plan; BBTF input; pedestrian access; road surface; parking; street scape.
Miche has an informal discussion with Scott Whipple and he did not think tar & chip surface for the Town roads would be a problem.

Comprehensive Plan
The updated Comprehensive Plan is due to the State in October 2016. BPC will work with BBTF to update the Plan. The Comprehensive Plan is carved up and the following BPC will work on these sections:
- Bruce Evans & Andy Spagnolo – Purpose of Plan, Look at the Past, Dealing with the present, Framework for Community Goals
- Stefan Syski, Chris Scanlon & Miche Booz – Transportation Plan & Community Facilities Plan
- Fred Teal & Debbie Wagner – Sensitive Areas Protection Plan & Mineral Resources Plan
- Unassigned – Land Use Plan & Plan Implementation – Policies & Programs

The Land Use section may not change much,
Transportation: This will be a large section to update.
Fred suggested we may need to have a section on sustainability and resiliency (climate change).

Will work with the BBTF for overall community goals.

BPC members were asked to review their sections in detail; to have an understanding of the big picture and have an outline for next months meeting.

Need to find out the deadline dates for the Comprehensive Plan.
Chris Scanlon will ask the MDP for help / resource.

Open Discussion: none

Meeting adjourned at 9:12p.m.
Minutes submitted by Cate McDonald, Town Clerk