BPC Meeting Minutes September 5, 2017

Town of Brookeville
Planning Commission Meeting Minutes
Tuesday, September 5, 2017
7:30 PM

 Planning Commission Members:

Present: Andy Spagnolo, Chris Scanlon, Stefan Syski, and, Miche Booz
Absent:  Harper Pryor, Garrett Anderson, and Fred Teal
Quorum present? Yes
Town Resident Present: Commissioner Buck Bartley, Chris Haris
Others Present:  none

 Proceedings:  Meeting called to order at 7:30 p.m. by Chair, Andy Spagnolo

203 Market Street:  BPC Chair signed a permit for trees that were removed from 203 Market

Minutes:  The August BPC Meeting Minutes were reviewed

ByPass:  There was a brief discussion regarding the progress of the ByPass, which is still in the pre-bid / permitting phase.

301 Market Street:  Miche Booz recused himself; he is the architect for this project; BPC does not have a quorum for this discussion / review of documents presented.  Chris Haris is requesting approval to the size of his barn and shed permit.  A revised application has been submitted to HPC but has not yet been approved.  The barn will be in the same spot, with a 20 ft. set back from the property line with 104 Water but the barn will be 30 x 26, and the shed 12 x 24.  The BPC approved a 32 x 28 barn and 17 x 21 shed.  Chris Haris did not submit a revised TBBP for approval.  BPC will consider this request at the October meeting once a revised permit is filed.

210 Market:  A fence permit for 210 Market is on the HPC agenda for Sept. 6th.  The residents of 210 Market have not submitted a TBBP yet.    The HPC staff recommends approval for the 4ft picket fence.

106 Water:  A TBBP has been submitted for a shed; a HAWP has been applied for but is not on the HPC agenda yet.  106 Water is not a contributing resource, and the shed will be placed behind the garage.   Once the HAWP is approved, the BPC will approve the TBBP.

StreetscapeBPC members were asked to submit questions to the BPC Chair to better draft a proposal for streetscape designs.  Harper Pryor sends in a few questions to be considered.  The main questions:  what would the BPC like to see the roads and what MoCo requires?

 Meeting adjourned at 8:32p.m.

Cate McDonald, Town Clerk

August 1, 2017

Town of Brookeville

Planning Commission Meeting Minutes

Tuesday, August 1, 2017

7:30 PM


Planning Commission Members:
Present: Andy Spagnolo, Chris Scanlon, Harper Pryor, Garrett Anderson, and, Miche Booz
Absent:  Stefan Syski and Fred Teal
Quorum present? Yes
Town Resident Present: Commissioner Sue Daley, Commissioner Buck Bartley, Barbara Ray, and Debbie Wagner

Others Present:  Joe Bell, Harry Kass, and Josh Bryant


Proceedings:  Meeting called to order at 7:40 p.m. by Chair, Andy Spagnolo


1 High Street:  Joe Bell of Bell & Frech, the current owner of 1 High Street, introduced a potential buyer of 1 High Street, Harry Kass.  Mr. Kass owns Kass Design & Build and gave an overview of his business to the BPC.  His business would be compatible with the Town’s zoning.  The sale of 1 High Street is expected to take place the end of August.


2 High Street:  Garrett Anderson, owner of 2 High St, submitted a Town of Brookeville Building Permit for exterior renovations to his property.  A HAWP has been approved for this project.  The owner is restoring the original porch, removing the brick and replacing with cedar shingles, replacing windows, replacing the railing around the front porch, replacing gutters, and removing one tree.  After the plans were reviewed and discussed, the permit was signed by BPC Chair Andy Spagnolo.  Since the Town Commissioners are not meeting until September, Commissioner Bartley signed the permit at the BPC meeting.


ByPass:  There was a brief discussion regarding the progress of the ByPass.  The construction bid is scheduled to be released in October.   Work is anticipated to start in April 2018 if all permits are signed.


Streetscape:  Commissioner Bartley invited Josh Bryant (CPH) to presents some redesign ideas for post-ByPass eastern Market Street and heard feedback from the BPC.  Josh Bryant gave an overview of the work CPH has done for the Town and the services his company can provide the Town post-ByPass.  CPH can also work with SHA and help with finding grants.  There was a discussion about what the Town will be post-ByPass, who will own what streets, sidewalks, how to narrow the road, greenspace for plantings, what type of roadway  (tar & chip, gravel, asphalt).   The BPC would find it helpful to have a base map with CAD files from SHA with the topographic survey to get an overview.    The BPC will send specific questions and goals to Josh Bryant so he can draft a proposal of the cost.


Inn at Brookeville: Jody Kline, the lawyer representing the Inn at Brookeville, call Miche to advise the owner wants to move all 11 cottages onto the parcels located within the Town’s boundaries.   The Inn has not given the BPC a formal proposal to review.    The Inn’s plans, as presented to the BPC, have been vague.


One-room Schoolhouse proposed use and easement:   the Town Commissioners did not approve gifting an easement on the Schoolhouse property, if asked, to MHT.  The Commissioners and Heritage Montgomery are in agreement that the Town will pay for capital improvement at the Schoolhouse and Heritage Montgomery will get a grant for the educational program during the next grant cycle.



Meeting adjourned at 9:27p.m.

Cate McDonald, Town Clerk

July 6, 2017

Town of Brookeville

Planning Commission Meeting Minutes

Thursday, July 6, 2017

7:30 PM


Planning Commission Members:
Present: Andy Spagnolo, Chris Scanlon, Harper Pryor, Garrett Anderson, Fred Teal, Miche Booz Absent:  Stefan Syski
Quorum present? Yes
Town Resident Present: Commissioner Sue Daley, Commissioner Buck Bartley, and Commissioner Jeff Johnson.  Harry & Karen Montgomery, Roland & Shirley Bowker, Barbara Ray, Sandy Heiler, Chris Haris, Mary Kay Spagnolo, Kathryn Farquhar, Debbie Wagner, Leszek Syski

Others Present:  Philip Sardelis, his business partner, Nicole Sardelis, Olvia Demetriou, Jody Klein, Diana Weinrich, and Melinda Butterfield.


Proceedings:  Meeting called to order at 7:30 p.m. by Chair, Andy Spagnolo



Permit:  301 Market TBBP for new construction of a shed and a barn.  The application was asked to submit the following items at the June BPC meeting before a TBBP would be granted:

Push the proposed barn back a minimum of 20 feet from the property line with 104 Water

Show dimension setback from the lot line for both the proposed barn and shed:

Barn = lot line with 307 Market and 104 Water

Shed = lot line with 104 Water and Water Street

The applicant submitted the required information to Chris Scanlon.  Miche Booz recused himself from the permit approval.  Motion to approve called by Chris Scanlon; the permit was approved and signed by Andy Spagnolo.  The applicant was advised that he needed to resubmit his HAWP since he changed the location of the barn since the HAWP was approved.




Inn at Brookeville   Jody Klein, lawyer for the Inn’s owners, advised his clients took the BPC’s input from the March 2017 meeting and follow up correspondence to the architect and the Inn’s owners have a preliminary design to share with the BPC.  Olvia Demetriou, the architect for this project, shared the vision for the Inn’s redevelopment:  villas designed to look like houses cluster around a swimming pool on the plot of land within the Town’s boundaries.  The vision is to retain the rustic, farm-like feel but make the lodging classy.  The plan would be for 10 cottages for a total of 22 beds.
The Inn’s renovation and development would be completed in phases, probably over several years:

Phase 1: Renovation of the existing building housing the Inn at Brookeville; build a 20×60 addition onto the Inn as a venue to host events.

Phase 2:  the development of 10 cottages for overnight guests.  The cottages would be located within the Town’s boundaries and will have a residential feel.    A pool is also planned for the cottage development.

Phase 3:  build an event building in style to look like a rustic barn. This building would be behind the Inn.


There were several questions / comments:

The proposed pool would have a grass deck; there will not be a lot of hardscapes.

The event barn would hold 300-350 people.

The cottages would not be ‘cookie cutter’ styled but will be natural earth tone.

Will the cottage rentals have limits to the length of stay; how will they be used?  The owners have not thought that far out about length of stay limits; the cottages will be rented like hotel rooms and are not intended to be long term rentals.  The primary renters would be wedding guests, families.

Parking:  will be considered in later phases.  There will be 2 additional parking lots in addition to the existing parking.

Jody Klein provided color coded zoning and easement maps.  There are several easements on the Inn’s property and the lot within the Town is zoned residential.  There would need to be zoning changed if the Inn is redeveloped.

Cottage:  the footprint for each cottage would be between 1,000 sq. ft. to 1,200 sq. ft.

Town Residents were asked for their thoughts:

Barbara Ray is in favor of the Inn’s proposed redevelopment.

Increased traffic may be an issue; the Inn’s current capacity is between 170-200 people, and the redevelopment will increase traffic within the Town.  Parking will be a problem if the Inn is used to capacity.  The Inn replied that parking would be per MoCo density rules.

The Inn’s restaurant is currently not open to the public; the owners may open a farm-to-table restaurant.

Karen Montgomery is in favor of this redevelopment plan; she does not want overflow parking on the streets.

Kathryn Farquhar, who owns a B&B, says guest like the quiet feels of this area.

Question was asked if the Inn would allow membership to Town Residents for the pool.

Leszek Syski requests that the Inn allow people to walk the trails around the Inn.    The Inn plans to include hiking and walking paths in their plans.

The addition to the existing building will be 20 x 60 = 1,200 sq ft.

Concerns were raised about losing green space for parking.  The proposed addition is not small and would double the capacity of the Inn.  The Inn needs to clarify where the additional parking will be located and where the existing parking is located.    The Inn’s owner stated that the proposed addition was in the original redevelopment of the Inn but was never built.  The current parking area was constructed to handle the proposed addition.

The BPC requested the Inn submit phasing plans and timeline.

The Inn would like the BPC’s approval for Phases 1 and 2 and will send the phasing plan for the BPC’s comment.  As of yet, the Inn has not approached MoCo.



1 High Street:    Diana Weinrich, with her real estate agent Melinda Butterfield, would like to redevelop 1 High Street into luxury apartments.  Ms. Weinrich has read the Town’s zoning, which allows B&B’s and accessory apartments.  A building that houses apartment might be a gray area within the Town’s zoning.   Ms. Weinrich would do little to the exterior of the building – change a window to a door and maybe take out the chimney.   The 1,500 sq. ft. interior space would be turned into 3 – 500 sq. ft., high-end modern apartments.  There would be no increased traffic or parking needed.   The renters would use the existing parking areas of the lot.  Ms. Weinrich owns several rental properties, and her research shows she could charge about $1,300 monthly for the apartments.  She would like the BPC’s cursory approval before she comes up with design ideas.

Ms. Weinrich was advised that the Town’s zoning would need to be changed; the BPC would need to talk about if apartments are what the Town would like to see within its boundaries.  Also, that a zoning change is a lengthy process.   There was a discussion about accessory apartments within Town; not all are owner occupied buildings.

Karen Montgomery states she is in favor if the leases are 2-year leases but is opposed to having 3 apartment in the building.  She is ok with 2 apartment, but not 3 apartments.  She feels there will be too many cars if there are 3 apartments.  She does not like the concrete parking lot.

There was a discussion about parking:  1 High parking lot was only used during business hours, leaving the parking lot unused at night time by the business.  Ms. Weinrich was asked if she would be willing to issue parking permits and limit each unit to 2 cars spaces total.

Commissioner Johnson: Having a vacant property does not benefit the Town; having high-quality renters would be a tax benefit to the Town in the time of decreased income tax reimbursement.

There was more discussion about 2 vs. 3 apartments, parking, limiting the number of occupants, and use of the parking lot.

The BPC will discuss Ms. Weinrich proposed use of 1 High Street.  Ms. Weinrich will attend the next BPC meeting as Ms. Weinrich representative.



One-room Schoolhouse proposed use and easement:  Sandy Heiler wants to update the BPC on the proposed use of the Schoolhouse.  Ms. Heiler made a presentation at the March 2016 BPC of this proposal, which had that full support of the BPC at that time.  The Town and Heritage Montgomery have a signed MOU to create a partnership to provide an interpretive program for the schoolhouse.  Heritage Montgomery applied for grant money from the Maryland Historic Trust (MHT).  The grant application was submitted for capital improvements and educational programming bundled together.  MHT required the grant application be separated into 2 grant request, one for capital improvements and one for the education programming.   MHT will only allow capital improvement grants if the owner agrees to provide a preservation easement if asked.  The preservation easement would be in perpetuity.    The requested preservation easement is a hang-up:  the capital grant, total $10K, will be given if the Town Commissioner agree to the a preservation easement, which the Town Commissioners are not willing to agree to,  the Commissioners are reluctant to give up sovereignty on the Schoolhouse.   If the easement is granted, 3 items would need to occur:

1 – to make any significant changes to the property, the property owner would need MHT and HPC approval.  MHT and HPC have the same approval process and guidelines.

2- any property with a preservation easement qualifies for 50/50 grant funding for projects.

3 – MHT pays for any damage due to accidents; MHT also provides technical assistance including to climate change assistance.

Mrs. Heiler advised unless the Town donates an easement, if required, to MHT for the Schoolhouse, there will be no grant money for the capital improvements need to the Schoolhouse.

There was a discussion about the pros / cons for the preservation easement.    The preservation easement would be on the exterior of the building and the lot, but not on the interior of the building.  There is no way to know in advance if MHT would request a preservation easement; MHT usually asked for a preservation easement when there is more than one building on the lot.  A preservation easement was requested for the Academy due to the extensive amount of renovation needed.

The grant request from HM to MHT asked for $10K for capital improvements and $10K fir the educational program.

Question was asked if the Town pays for the $10K for the capital improvements would HM still be granted $10K for the educational program.  Mrs. Heiler is unsure of the answer.  She asked that the preservation easement be looked at as a protection of the Schoolhouse, not a liability.

Mrs. Heiler will get a copy of the wording for a preservation easement for the BPC, Commissioners, and the Town’s attorney to review prior to any commitments.    Today was the deadline for the letter from the Town to donate the easement to MHT. 



Open Discussion:  none


Meeting adjourned at 10:00p.m.

Cate McDonald, Town Clerk