About Our Town

March 10, 2003 Commissioners Meeting Minutes

March 10, 2003

ATTENDING: President Richard Allan, Commissioners Robert Heritage and Les Unglesbee, Clerk-Treasurer Susan Johnson and Terri Hogan from the Olney Gazette were in attendance. A member of Boy Scout Troop 759 and his parents also attended the meeting. He is working on fulfilling the requirements for a government badge. The meeting began at 8:00 p.m. at the Brookeville Academy.

MINUTES: The January minutes were read and accepted as amended.

FINANCIAL REPORT: The financial report was reviewed and accepted.

REGULAR ORDER OF BUSINESS:

Margaret Van Gelder was sworn is by President Allan as Supervisor of Elections. She will reside over the May election for one commissioner.

1. Planning Commission – President Allan spoke to a former town attorney, Nancy Floreen, about the property located on High Street. A potential buyer for the property apparently contends that the property may be subdivided. President Allan was asked by the Planning Commission to discuss the matter informally with Ms. Floreen as she had drafted the zoning and subdivision ordinances. Ms. Floreen advised that the Planning Commission consider making a determination based on their reading of the Master Plan and the zoning/subdivision ordinances. Should they believe that subdivision in this case should not be permissible, they should so decide. If a buyer of the property then wants to contest this position, then they can litigate. The Commissioners also approved a permit for a house addition to be constructed at 208 Market St.
2.Operations and Maintenance:

Public Maintenance. The commissioners discussed the problem of residents not clearing sidewalks during the snowstorms this winter. President Allan suggested the town might want to purchase a snow blower. There is concern about where to store it and who would operate it. President Allan noted that the Town of Somerset hires contractors to keep sidewalks clear. The Commissioners took no action on this matter. The Sheahin property has submitted a subdivision application for the May Planning Commission meeting. An ad to this effect will be run two times in the Gazette prior to the meeting. Ms. Johnson reported that she would send a revised maintenance schedule to Damascus Lawn regarding the public maintenance contract.

3. MML Business – President Allan attended the annual Montgomery County MML Chapter meeting with County Executive Doug Duncan. He reported that the main issue at the meeting was the very bad budget situation at the County and State levels and how it was impacting on municipalities. Additionally, the head of the Emergency Management office for Montgomery County attended and reported on the process for recovering snow removal costs from Disaster Assistance funding from the Federal government. The MML Chapter will meet with the County Council at its March meeting.

NEW BUSINESS

President Allan reported that the Local Government Insurance Trust (LGIT) has purchased terrorism insurance for all member towns at no additional cost to the towns.

Election 2003 – the election will be held on Tuesday, May 13th from 4:00 – 9:00 p.m. The current term of Commissioner Heritage will expire and thus the election is for one commissioner for a two-year term. Nominations must be submitted to Ms. VanGelder by April 21st. Ms. Johnson will send out the nomination letter announcement to all residents this week. The annual meeting will be held May 19th at 8:00 p.m.

The meeting adjourned at 9:45p.m. The next meeting is on April 14 at 8:00 p.m. at the Brookeville Academy.

Respectfully submitted,
Susan L. Johnson
Clerk-Treasurer

February 10, 2003 Commissioners Meeting Minutes

February 10, 2003

ATTENDING: President Richard Allan, Commissioners Robert Heritage and Les Unglesbee, Clerk-Treasurer Susan Johnson and Terri Hogan from the Olney Gazette were in attendance. Planning Commission Chair Chris Scanlon and Planning Commissioner Make Friis were also in attendance. Seven members of Boy Scout Troop 759 and their parents attended the meeting.� They are working on fulfilling the requirements for a government badge.� The meeting began at 8:00 p.m. at the Brookeville Academy.

President Allan welcomed the troop and gave an overview of town government and our Planning Commission.

MINUTES: The January minutes were read and accepted as submitted.

FINANCIAL REPORT: The financial report was reviewed and accepted.�

REGULAR ORDER OF BUSINESS:

1. Planning Commission – Mark Friis, on behalf of the Planning Commission, raised a possible legal issue with the Town Commissioners concerning the residential property for sale at 14 High Street.� He reported that a builder has a contract on the property and believes that it can be subdivided to allow for the construction of a house.� The builder has cited an �old� map he alleges shows two parcels.� The property receives one tax bill.� Mr. Friis further reported that he contacted Stan Abrams, a land use attorney, for a preliminary opinion on this matter.� The builder, however, had already engaged Mr. Abrams.� All commissioners agreed that an attorney�s advice should be solicited. President Allan agreed to explore retaining an attorney and then set up a meeting with the Planning Commission and the Town Commissioners for further discussion.

Chair Scanlon brought three building permit applications for the Rotter property subdivision from Crane Builders for final approval from the Town Commissioners.� He reported that Crane Builders had agreed to make the changes that the Planning Commission requested.� The Town Commissioners approved the subject permits.� The Commissioners also approved a building permit for a gravel parking area to be installed at the Miche Booz Studio on South Street.

2.Operations and Maintenance:

Public Maintenance.� Leary Trucking delivered and spread a truckload of gravel on North Street. At the request of the Town, Mr. Leary also left a small pile of gravel midway on North Street for pothole repair and general maintenance.

3.Bypass- President Allan sent congratulatory letters to Chris McCabe, nominated by Governor Ehrlich to be Secretary of Human Resources, and Robert Flanagan, nominated to be Secretary of Transportation.� He also sent a letter to Delegate Peter Franchot, chair of the Transportation Committee in the House regarding the Town�s continued interest in seeing the Brookeville Bypass funded for the next and final stage of its development � design and construction.� He reported as well that District 14 Delegate Karen Montgomery has been working hard lobbying for the Bypass in Annapolis.

4.� Schoolhouse- The sub flooring has been installed. The new roof will be installed in February depending upon the weather.

NEW BUSINESS
None

The commissioners answered questions from the Boy Scouts and their parents concerning how the Town is governed, its budget, elections and land use and zoning.

The meeting adjourned at 10:00 p.m. The next meeting is on March 10, 2003 at 8:00 p.m. at the Brookeville Academy.

Respectfully submitted,
Susan L. Johnson
Clerk-Treasurer

January 13, 2003 Commissioners Meeting Minutes

January 13, 2003

ATTENDING: President Richard Allan, Commissioners Robert Heritage and Les Unglesbee, and Clerk-Treasurer Susan Johnson were in attendance. Terri Hogan from the Olney Gazette and residents Richard Chandler, Fred Teal, Michael Acierno and Mark Friis were also in attendance. The meeting began at 8:00 p.m. at the Brookeville Academy.

MINUTES: The December minutes were read and accepted as submitted.

FINANCIAL REPORT: The financial report was reviewed and accepted.

REGULAR ORDER OF BUSINESS:

1. Operations and Maintenance:
Public Maintenance. The above-named residents representing North Street came to the meeting to discuss potholes in the street’s gravel surface and their desire for more frequent maintenance of the road. They pointed to the rapid deterioration of the road, especially in the last month. They indicated there were many large potholes. President Allan acknowledged that the Town did need to establish a more regular maintenance schedule for the Town’s two gravel streets, North and South Street. The new Water Street will also be a gravel surface and will be part of the new schedule once residential construction activity is completed on Water Street. He also pointed out that after a long period of draught and then significant and heavy rain over the past six months along with increased traffic on North Street, the road surface took a beating. Snow plowing made matters worse. President Allan reported that he had already arranged with Leary Trucking a delivery of #8 gravel to repair the road surface and to provide a maintenance pile for filling any potholes when they develop. If weather cooperated, the delivery was scheduled for January 17. He also stated that the Commissioners would develop a regular maintenance schedule for the gravel streets. Everyone agreed that this was acceptable. The Town will re-examine the street in the spring for appropriate repair and additional gravel.

Academy Rates & Policies – The new previously agreed upon Academy use policies and rates are now in effect and have been added to the Town web site.

2. Bordly Drive – The County provided an update on this important project that reports that construction is to begin in late winter of this year with completion scheduled in 14 months ( Spring 2004). The contract was awarded to Concrete General for $1,150,000. It will also include a bike path, decorative streetlights, and appropriate modifications on Georgia Avenue.

3. MML, Montgomery County Chapter – President Allan attended the annual MML Montgomery Chapter legislative update and dinner for the County delegation to the Maryland General Assembly. The town hosted new delegate and town resident, Karen Montgomery. Resident and Town Planning Commissioner Mark Friis reported that he met with Mike Knapp, our new Montgomery County Councilperson. Mike Knapp indicated he would like to attend one of the town commissioners meetings. President Allan stated that he would contact and invite him.

President Allan also stated that he would be attending the Maryland Mayors’ Annual Winter Conference on Jan. 29 & 30, 2003 in Annapolis.

4. Schoolhouse- The sub floors are now installed as well as the joists. The new roof will be installed in February.

NEW BUSINESS

1. President Allan discussed the need to fill the vacancy on the Planning Commission and the need for an Elections Supervisor to organize the May election for the one commissioner’s position up for election in May. He will write a short description of each position to include in the next newsletter as well as ask residents who are interested to step forward.

The meeting adjourned at 10:10 p.m. The next meeting is on February 10, 2003 at 8:00 p.m. at the Brookeville Academy.

Respectfully submitted,

Susan L. Johnson
Clerk-Treasurer