January 12, 2004
ATTENDING: President Richard Allan, Commissioner Robert Heritage and Clerk-Treasurer Susan Johnson. Chris Scanlon, Chair of the Planning Commission, Bill Thomas, representative from Waste Management and Paul Geib, town resident were also in attendance. The meeting began at 8:00 p.m. at the Brookeville Academy.
MINUTES: The minutes for December were accepted as amended.
FINANCIAL REPORT: The financial report was reviewed and accepted.
REGULAR ORDER OF BUSINESS:
1. Operations and Maintenance:
Public Maintenance. Bill Thomas, who is a representative from Waste Management, the Town=s trash/recycling contractor, came to discuss the recent problems the Town has been having with the trash and recycling collection. These problems have included missing properties for pick-up and not picking up at all from South Street. Mr. Thomas stated that there was a large shake-up in the company that contributed to the performance problems and he has been working closely with the supervisor of the route to get them fixed. Ms Johnson prepared a map of all of the properties in town. Mr. Thomas said that he will review the map with the driver to ensure coverage of all properties. He was advised to incorporate the two additional households on Water Street. Mr. Thomas will be reviewing the current contract and indicated there may be a slight increase in rates.
President Allan suggested that Ms. Johnson begin to start getting quotes for cleaning and repainting of the street lights. Ms. Johnson noted she is also working with Diane Allan on scheduling the hardwood floors at the Academy for refinishing. Ms. Johnson indicated that all of the Pepco street lights that are out of service have been reported to Pepco. It was agreed that the Academy first floor interior and the exterior trim of the Academy building need to be repainted.
2. Schoolhouse Restoration The roof has been installed and the contractor will paint it once the weather gets warmer. Ms. Johnson has submitted all the forms required for the Program Open Space funds from the State previously approved for this project.
3. Water Street- Chris Scanlon discussed the current problems the Planning Commission has been having with the timely fulfillment of all construction and development performance conditions by Crane Homes. President Alan suggested that the Town Commissioners would support aggressive action as necessary to ensure acceptable completion of the development. Mr. Scanlon will write a letter to Crane Homes addressing all of the concerns and forward it to President Allan for review prior to its dispatch.
NEW BUSINESS
Resident Paul Geib attended the meeting to discuss plans that he submitted on behalf of Salem United Methodist Church for a large sign on Church property advertising its new website. The Commissioners expressed concern over the size of the proposed sign which would be 15 feet long. President Allan suggested that different configurations, including smaller sized ones, be considered and that Mr. Geib seek design advice from Historic Preservation Commission staff. Mr. Geib welcomed the feedback and indicated the design was in its early stages and that he was going to speak further with the church board to get its feedback as well.
The Town received a $100 donation form the Boy Scout troop that meets at the Academy every month. President Allan expressed appreciation to the Scouts for the gift and suggested that the money be used to help pay for a new flagpole.
The meeting adjourned at 9:30 p.m. The next meeting is on February 9 at 8:00 p.m. at the Brookeville Academy.
Respectfully submitted,
Susan L. Johnson
Clerk-Treasurer