July 11, 2003 Commissioners Meeting Minutes

July 11, 2003

ATTENDING: President Richard Allan, Commissioners Robert Heritage and Les Unglesbee, Clerk-Treasurer Susan Johnson were in attendance. The meeting began at 8:00 p.m. at the Brookeville Academy.

MINUTES: The minutes for June were read and accepted as submitted.

FINANCIAL REPORT: The financial report was not available.


1. Operations and Maintenance:
Public Maintenance. The gutters have been cleaned by Orbe Painting. The Commissioners agreed to contract with Orbe to return in the fall after all of the leaves have dropped to clean the gutters again. Ms. Johnson met with the owner and arborist of Arbor Care to get a price on tree care for the town trees. She took him around the town to point out which trees were on town property. The large ash tree in front of the Academy is not in good condition. The arborist reported that the two maple trees in front of 209 Market Street are almost dead and should be removed. These trees have previously caused damage from dropped limbs. Since they are between the Pepco wires, Pepco will have to come out and top them. Ms. Johnson spoke to the forester at Pepco who said an inspector would be out to evaluate the trees. The Commissioners concurred with Ms. Johnson signing a work order to have Arbor Care work on the ash tree at the Academy. The Water Street sign has been delivered. It will be installed at the completion of construction of the subdivision.

Ms. Johnson expressed concern over the lack of timely service being provided by Damascus Lawn Service. The town has a contract with them to do specified town public space maintenance. She reported that they are not showing up weekly or even biweekly. Commissioner Unglesbee and President Allan suggested that a letter be prepared outlining the performance problems and requesting improvements or consideration would be given to terminating the contract. The Commissioner’s approved withholding one month’s payment to them.

2. Academy. President Allan sent letters to residents Barbara Ray, Debbie Grippaudo and Michael Murphy about the problem with noise at a recent Academy event. He outlined the steps the commissioners have taken to alleviate the problem in the future. An addendum has been added to the rental contract providing for forfeiture of security deposits for excessive noise and parking on private property. President Allan asked Ms. Johnson to review catalogues for appropriate No Parking signs for 1 and 3 High Street with regard to the Academy parking issues.

3. Signs. The Civil War sign has been installed in front of the Academy. Ms. Johnson is getting pricing on purchasing similar style signs for the Newlin millstone, the Brookeville angel, and the schoolhouse from the same vendor.

There will be no meeting in August.

The meeting adjourned at 9:30 p.m. The next meeting is on September 8, 2003 at 8:00 p.m. at the Brookeville Academy.

Respectfully submitted,

Susan L. Johnson