September 8, 2003 Commissioners Meeting Minutes

September 8, 2003

ATTENDING: President Richard Allan, Commissioners Robert Heritage and Les Unglesbee, Clerk-Treasurer Susan Johnson, resident Andrea Barr and Terri Hogan from the Olney Gazette were in attendance. The meeting began at 8:00 p.m. at the Brookeville Academy.

MINUTES: The minutes for July were read and accepted as submitted.

FINANCIAL REPORT: The financial report was reviewed and accepted.

1. Operations and Maintenance:
Public Maintenance. Susan Johnson reported that Arbor Care pruned the large ash tree in front of the academy as well as applying nutrients to it. Ms. Johnson also reported that the Pepco forester came out to examine the trees in front of 209 Market St. for toping. She was told that the town would first need a permit from the Maryland Department of Environment before they could be removed. She has called them and they are in the process of scheduling a visit and issuing a permit if needed. Once a permit is received, Pepco will coordinate their schedule with Arbor Care to top the trees. Arbor Care will then finish removal of the trees and haul everything away.

Ms. Johnson received a reply from Damascus Lawn regarding the letter that was written to them about untimely service. They addressed the problems in the letter and verified that the crew would be in the town that week to comply with the terms of the contract.

2. Schoolhouse Restoration Commissioner Unglesbee suggested that a copper roof on the schoolhouse rather than a tin roof might have been a more cost-efficient choice because copper would not need to be painted. President Allan explained the reason behind going with terne/steel was that it would have been what was original to the building and that the issue had been a matter of discussion with architect Miche Booz.

3. Laytonsville Tree Dedication – Commissioner Heritage volunteered to purchase and set up installation for the White Oak tree at the Laytonsville Town Hall that was to be dedicated to the retired Mayor Charles White of Laytonsville. President Allan asked Ms. Johnson to set up coverage with the Gazette once the tree dedication is scheduled. A resolution by the Town Commissioners had previously been enacted that honored Mayor White for his community service.

4. MML Chapter Update – President Allan stated that the town would be sponsoring Delegate Karen Montgomery as a guest at the annual Maryland Municipal League Chapter Meeting in November. He also suggested that the town host an MML chapter meeting in the future. It was agreed that we host a meeting and President Allan stated that he would coordinate with Mayor Sidney Katz of Gaithersburg and President of the MML Chapter for a month that is available.


No new business.

The meeting adjourned at 9:15 p.m. The next meeting is on October 12, 2003 at 8:00 p.m. at the Brookeville Academy.

Respectfully submitted,

Susan L. Johnson