July 14, 2008 Commissioners Meeting Minutes

July 14, 2008
7:30 p.m.

Present: Commissioner Michael Acierno, Commissioner Robert Heritage, Commissioner Katherine Farquher, Treasurer Susan Johnson, Clerk Cate McDonald, Academy Manager Andrea Scanlon, Gazette Reporter Terri Hogan, town residents

Brookeville Energy Advisory Committee (BEAC) presented their findings regarding the Academy’s HVAC.

Commissioner Acierno reports:

  • CELP requires 7 year payback; using CELP for geothermal system cannot be used since we cannot meet the 7 year payback requirement, would need to use commercial loan at higher interest rate
  • Town will receive less money from State for road maintenance
  • Economic times are not well and Town needs to conserve reserve fund
  • Not enough time to apply for loan and permits before start of winter, therefore Academy will be without heat

Town will request bids to replace / repair existing heating system with work completed before winter: estimated cost $5000

BEAC is working on the following:

  • Expenditure / environment benefits of purchasing wind power from Pepco. BEAC needs clarification from Pepco how the wind energy program is managed.
  • Determine anonymous, voluntary way to audit Town Resident energy use and offer tips on way to reduce / reuse / recycle
  • Find and report low tech ways to reduce energy consumption
  • Reduce light pollution by using lamp hoods; would be able to use lower wattage bulbs to reduce energy consumption
  • Consultant to perform energy audit

Town meeting adjourned 9:00 p.m.

Commissioner Meeting

Present: Commissioner Michael Acierno, Commissioner Robert Heritage, Commissioner Katherine Farquhar, Treasure Susan Johnson, Clerk Cate McDonald, Academy Manager Andrea Scanlon, Gazette Reporter Terri Hogan

Minutes: June’s Commissioners Minutes were approved

Financial Report: The June financial report was reviewed

FY 2008-2009 Budget: approved and signed

Audit: FY 2008 audit will cost $5500. Audit document not signed due to typo; Treasurer will request corrected copy

Meeting: Commissioners will meet with Councilman Mike Knapp and Del. Karen Montgomery July 31 at 7:00 p.m. to discuss funding of Market St repair and reducing traffic and speed in Town and various issues that effect the Town

HVAC: Town will repair current heating system; Academy Manager will request bids

Academy maintenance: will hold off any major maintenance (painting, floor finishing) until after HVAC cost is determined; ok to replace a worn table

Academy rentals: Commissioners approved updated rental contracts with minor corrections. Commissioners requested Academy Manager to draw up recommendations to improve facilities to increase rentals; Commissioners will wait to approve rental rate increases until they review recommendations. Jeff Issokson requested to add Monday from 3:00 p.m. – 8:00 p.m. in addition to his 3 day a week long term rentals. Commissioners will wait to make a decision on this request until new rates are determined.

Donation: Commissioners approved $250 monetary donation to National Night Out sponsored by Olney Chamber of Commerce, the Montgomery County Police, the Sandy Spring Volunteer Fire Department, the MD-National Capital Park Police and the Longwood Recreation Center.

Market Street: Clerk requested quote from County contractor Slurry Pavers; Clerk will request additional quotes for pothole repairs

Trash: Waste Management advised they are raising rates

Aug 24: American Legion ceremony will be at 12noon. Town will celebrate occasion with picnic and local entertainment at Academy and Schoolhouse.

Meeting Adjourned 10:35 p.m.
Respectfully submitted
Cate McDonald

June 9, 2008 Annual Commissioners Meeting Minutes

June 9, 2008

Present: Commissioner Michael Acierno, Commissioner Robert Heritage, Commissioner Katherine Farquhar, Treasurer Susan Johnson, Clerk Cate McDonald, Academy Manager Andrea Scanlon, Gazette Reporter Terri Hogan, town residents, Councilman Michael Knapp

Resident Meeting with Councilman Michael Knapp (D-Dist. 2) started 7:00 p.m. Councilman Knapp fielded question from Town Residents:

  • Brookeville Bypass: 3rd or 4th on the Counties priority list; County Council is looking at alternate forms for transportation funding such as bonds, public / private partnerships. Several residents expressed their frustrations about the long delay in funding the Bypass and safety concerns due to traffic.
  • Councilman Knapp will work to standardize HPC permitting for historic buildings wanting to use energy efficient technology
  • East Market Street: Town requests county funding for repairs of Market Street. Councilman Knapp will set up a time to meet with the Commissioners to discuss the possibility of county reimbursement for Market Street repairs
  • Deterioration of Brookeville Road intersection with Market Street needs to be addressed by the County
  • Councilman Knapp will look into speed camera for Northbound Georgia Avenue in an effort to slow traffic through Town. Also consider restricting truck traffic through Brookeville.

Councilman Knapp departs at 7:50 p.m.

  • Trees: several large trees fell in Brookeville during the June storm. The Town will look into hiring an Arborist to consult about the health of our trees and how to reduce risk to property in future storms.

Town meeting adjourns 8:05 p.m.

Commissioners meet for June’s Commissioners Meeting following the Town Meeting

Present: Commissioner Michael Acierno, Commissioner Robert Heritage, Commissioner Katherine Farquhar, Treasure Susan Johnson, Clerk Cate McDonald, Academy Manager Andrea Scanlon, Gazette Reporter Terri Hogan, Fred Teal

Election: Commissioner Acierno was nominated by Commissioner Farquhar to be President of the Commissioners; unanimously approved

Minutes: May’s Commissioners Minutes were approved

Annual Town Meeting Minutes were approved

Financial Report: The May financial report was reviewed.

Powers Wood: The Commissioners will contact Rick Allan regarding the Powers Wood land use charter

Accutech: the plus / minus of Accutech Security was discussed. Recent interactions with Accutech during the June power outage were not positive. Academy Manage Scanlon will conduct a walkthrough of the security system with the Commissioners on Saturday.

Brookeville Energy Advisory Committee: The final draft of the Charter was submitted by Fred Teal. The draft was approved with minor changes. Fred Teal, Doug Palmer, Debora Wagner, Harry Montgomery, and Andrea Barr were appointed by the Commissioners to serve for a 2-year renewable staggered terms.

Correspondences: Commissioner Acierno will draft the following letters

  1. Thank You and follow up with Councilman Knapp
  2. 309 Market Street and 311 Market Street code enforcement prior to hearing date

HVAC: Heat pump with propane backup being considered; the cost of erosion control and landscaping needs to be factored into test boring cost for geothermal system

Academy Rentals: Academy Manager Scanlon reports that Academy rentals are increasing; she is working on updating the rental contracts and will presents drafts of proposed changes at the next Commissioners meeting.

Gutters: Commissioners were presented with 2 options for cleaning the Academy’s gutters

  1. One time cleaning quoted at $120
  2. Yearly contact for 3 cleaning quoted at $300

The Commissioners approved the $300 yearly contact quote from Royal Gutters

Meeting adjourned 9:15 p.m.

Respectfully Submitted by:
Cate McDonald